AOM 2021 Virtual Presenter Hub
AOM would like to make your presenting experience at the virtual Annual Meeting as smooth as possible. To optimize your session preparation, we have compiled the guides and information below to help you familiarize yourself with the platforms, processes, and terms you’ll need to know.
As you prepare for and eventually present in your session, you will use ProjectionNet to prepare your session materials and Pathable to attend the Annual Meeting.
ProjectionNet is a presentation management system that presenters can use to upload supplemental materials for their sessions. This system offers technical assistance to Annual Meeting contributors to help make sure materials are associated with the appropriate session and can be accessed and viewed by attendees during the conference.
The sessions and presentations of the 2021 virtual Annual Meeting will take place on Pathable, an online meeting platform where all session details, materials, live sessions, networking, and exhibits will take place during the conference dates.
There are three main types of sessions in the 2021 virtual Annual Meeting, two synchronous (live) session types and one asynchronous (on-demand) type.:
Synchronous (live) sessions
Synchronous sessions occur at a specific, scheduled time using Pathable’s embedded Zoom capability. Attendees can use a real-time chat feature within each Pathable session for comments and Q&A. Both styles of synchronous sessions allow for polling of attendees, which should be set up in advance of the session within Pathable.
|“Webinar Style” (live presenter synchronous sessions) feature the presenter(s)/panelist(s) on video or sharing content like slides and screens with the session’s attendees. Videos are recommended to be no more than 10 minutes in length.|
|“Meeting Style” (live open synchronous sessions) have both the presenter(s)/panelist(s) and the entire audience on video. Content can be shared by anyone in the session with the organizer’s approval. Videos are recommended to be no more than 10 minutes in length.|
|Webinar Style/Live Presenter||Meeting Style/Live Open|
|Maximum suggested audience size||500 persons||250 persons|
|Technical setup and facilitation provided||Yes||Yes|
|Attendee capabilities||Chat (Pathable)||Chat (Pathable), “Raise Hand” (Zoom)|
|Content sharing||Presenter(s) only||Anyone (with organizer’s approval)|
|Zoom breakout rooms available||No||Yes|
Tip: Because synchronous sessions have a time constraint, videos that will be played during a synchronous session should not exceed the maximum suggested duration above. Videos that are purely supplemental and will not be played during the session may be longer than the suggested duration.
Asynchronous (on-demand) sessions
Pre-recorded videos and other contributed material (e.g., presentation slides, paper submissions, etc.) are available for viewing at any time, on demand in Pathable. Discussion and feedback can occur in a session chat, but participants are not expected to be available at any specific date or time.
Each uploaded video cannot exceed a maximum of 2GB. If you are planning to pre-record your session, please note that:
- Revisions may be uploaded
- Discussion feed occurs inn asynchronous chat (not live)
Tip: As you record and upload materials, please consider the importance of audience engagement. We suggest using several, shorter videos rather than fewer, longer ones to make it easier for attendees to find and view the specific content that interests them without having to sit through an entire two-hour presentation.
Preparing Your Materials
As you prepare your materials for upload to ProjectionNet, please use the following information to ensure that files are correctly formatted and named.
Contributors are encouraged to upload additional resources to their sessions to provide attendees with additional information, reference material, and supporting documents for their session. A single upload cannot exceed 2GB. Examples of supplemental materials include:
- Pre-recorded videos (view this document for more information on how to create a narrated presentation)
- Presentation slides (see slide templates below)
- Supporting documents
Supported File Formats
- Video files: .mp4 (x264) – for additional questions pertaining to video formats, please contact the Helpdesk (firstname.lastname@example.org) that will open in early June.
- Adobe Acrobat (PDF): .pdf
- Microsoft PowerPoint: .pptx, .ppt
- Microsoft Word: .docx, .doc
- Microsoft Excel: .xlsx, .xls
- Image Files: .jpg, .png
- Google Documents: .gslides, .gdoc, .gsheet, .gdraw
Naming Your Files
Filenames should contain English upper- and lower-case letters and numbers, and can contain underscores and hyphens. When you name your files, avoid spaces and special characters such as:
Slide presentation templates will soon be available for download.
Uploading Your Materials
Starting in early June, you will be able to schedule appointments for support or “speaker ready rooms” through the presentation management site. In these rooms, “Speaker Ready” technicians will be able to assist you with:
- Reviewing a test video to confirm audio/video/lighting quality (please upload your test video prior to your scheduled appointment)
- Creating your narrated video
- Computer settings for Zoom use during the meeting
- General questions regarding best practices for a virtual session
In early June, the Helpdesk (email@example.com) will also be available for general questions via email without the need to schedule an appointment.
Q: Can I combine multiple videos into a single video?
A: Yes, you can combine multiple videos into a single video; however, consider that audience engagement is important and long videos may not be the best option for keeping attendees’ attention. Having multiple, shorter videos organized by topic or area of interest will allow attendees to view the videos with content that is of particular interest to them and interact with the session in a more meaningful way.
Q: Can I use a pre-recorded Zoom call as a video upload?
A: Yes, you can use a pre-recorded Zoom call as a webinar-style video upload.